Office Assistant
Location: Manila, Philipines
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The deugro group is a globally active company serving the project logistics industry. Counting 1,200 employees worldwide in more than 40 countries, we are a true global network of logistics experts—for road and rail, ocean and air freight. We set the courses of tomorrow—today.deugro is the first company of the deugro group. Since 1924, it has been the main business of the international project logistics company, founded in Frankfurt am Main, Germany. Every day, we face all the challenges of the logistics industry. Here is where employees like to keep an eye on really big objects while keeping a cool head—enabling us to come up with alternatives when the conventional path from A to B does not work.
Become a part of our international Operations team in Manila, Philipines. For the next possible date we are looking for you in fulltime as Office Assistant.
Your duties and responsibilities will include:
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Handle petty cash float of the company as well as creating a monthly spreadsheet summary
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Handle office administrative stuff - e.g. Renewal of office lease or expansion of office, copier lease (to consult IT SIN or HQ prior to engaging copier vendor as they only allow certain brand of copier to be used globally
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Purchases of office supplies - eg stationeries, water and beverages, toiletries, and furniture for entire office
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Responsible for organizing office events as well as working frequently with QHSES regarding reports of staff leave, utilities, etc.
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Responsible in getting company registration certificate, miscellaneous documents, and credit/bank term from all new supplier
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Having a documented overview about the entire inventory (computers, furniture, etc.)
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Be part of the onboarding process (e.g. handling over laptop, setting up table for new hire, complete PMRF and Philhealth form etc.) and handle anything in regards to DOLE (Department of Labour and Employment)
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Keeping track of various types of insurance policies, office and copier lease and any other lease
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Taking care of the working hours of the employees, as well as secretarial or legal matters jointly with Singapore team
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Booking flight tickets, arranging hotel accommodation for employee’s business travel, as well as responsible for visa topics
- Performing various administrative function and reception duties, answering phone calls, serving tea or coffee to guest/clients, supervise company cleaner and handle simple HR matters (guided from Global HR)
What you can contribute:
- The ideal candidate must have at least 1 year of experience as a receptionist
- Must be able to work on different project teams (i.e. export and import sea, air and road freight forwarding activities) and in a fast-paced office
- Good communication, attention to detail, and organizational skills required
- Candidate must possess a strong teamwork attitude
- Candidate must be PC literate with MS Office applications.
- Adhere to all company policies in areas of Compliance, QHSES, Code of Business Conduct, Employee Handbook, etc.
- Ability to read and interpret documents such as procedure manuals, work instructions, software manuals. Ability to write routine reports and correspondence.
- Ability to speak and communicate well with customers, as well deal with problems involving several concrete variables in standardized situations
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
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Must be able to input and retrieve data
- Manage company vehicle keys and reservation calendar
What we offer you:
A family-owned and run company, deugro group has been active in the project logistics industry for nearly 100 years. With our sights continuously on the future, we are a prosperous company offering you a long-term perspective for your professional career. What’s more, you benefit from an attractive salary and a modern workplace, with the option to work remotely—ensuring flexible working hours and individual development opportunities. We want to work with people who not only bring the right résumé/CV, but who also pursue their ideas with passion and put them into action with commitment.
Contact:
Do you value a motivating, international environment with opportunities for development and freedom? Send your application including your salary expectations and a possible start date.
deugro (Philippines) Inc.
Marco Miraglia
Unit 1403 Prime Land Building, Market Street, Madrigal Business Park,Ayala Alaban, Muntinlupa City 1770 PHL
www.deugro.com
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