Duties and Responsibilities:
Takes full responsibility of un-withdrawn materials on site
Reports to the Purchasing Manager, Site Engr./Archt.
Prepares Site PR (Purchase Requisition) Form
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Files all Documentation
- OTD (Order to Deliver) copies (in sequence)
- Stamp “Fully Delivered” with signature & date
- File Undelivered OTD to the “Open OTD” binder (in sequence)
- Transfer all fully delivered OTD to the “Closed OTD” Binder (in sequence)
- MRR (in sequence)
- Withdrawal Slips (in sequence)
- PR copies (in sequence)
Receives Delivery of Materials
- Pulls out a copy of corresponding Open OTD (Correct Supplier/Correct Item/Correct Qty)
- Checks if the PO number in DR & SI of the supplier corresponds to our PO number
- Use OTD as a checklist to reconcile delivered materials (Red Ballpen)
- Corrects DR of the supplier if they encoded the wrong details
- Stamps “Fully Delivered” with signature & date, when OTD is completed
- Rejects items with the wrong specifications & poor quality (alert the Purchasing Manager immediately)
- Check brand, Material, Type, Size & Quality
- Items that do not fit in the warehouse must immediately be endorsed to the requesting contractor with a signed withdrawal slip
- Prepare MRR at the end of every day (4:30 pm)
- Based on OTDs pulled out & written on within that day
Scheduled Head Office submission to the accounting department
- Submit all documentation for photo copying
- Email or submit USB with soft-copy of updated encoded inventory
- Email updated encoded inventory to the managing director every Friday
Releases Materials & Facilitate Withdrawals
- Withdrawal time only from 9:00am to 10:00am & 3:00pm to 4:00pm
- Post signage with withdrawal hours
- Sign withdrawal slips to attest withdrawal (name/signature/date/time)
- Check “Release to” name on PO. Must match name if withdrawee
- Use OTD as a checklist for releasing items (color blue ballpen)
- Check if withdrawal slip was filled up correctly & completely
Computer encoding at the end of every (5:00pm)
- Materials Received (from MRR)
- Materials Withdrawn (from Withdrawal Slips)
- Make sure to encode at the correct section
- Formula: Beginning + Deliveries – Withdrawal = Ending
- Use OTD with red & blue ballpen markings as reference.
Joint Physical Inventory activities with Accounting department
Maintains warehouse in a neat & orderly fashion
Checks Materials that are being hauled out of the job site
- Makes sure that no construction materials (even if withdrawn are removed from the site premises
- Makes sure that no scrap material that may be sold are removed from the site premises
- Gives clearances & Attests “RUBBISH ONLY” with signature + guard’s signature on the gate-pass when true
- Gives clearance to scrap purchaser, in coordination with Purchase Manager
Other tasks related to the main Job function.
Key Performance Indicators:
The KPI of the employee is evaluated after the training period, probationary period, and annual performance evaluation:
Task Proficiency/Service Delivery – Task expectation is accomplished with better outcomes in an ideal and precise way.
Timeliness – being organized and systematic, deadlines are met, attendance report is excellent.
Behavior/Efficiency of employee – employee attributes good traits/attitude in conducting their function.
Qualifications:
Candidate must be a 4-year graduate and must possess at least a Bachelor’s Degree in Business Administration, or equivalent;
Basic knowledge of computer systems such as Microsoft Word, Excel, PowerPoint, etc.;
With Strong Analytical Skills
Detail-oriented
Physically Fit
Assertive and proactive team player
Positive Attitude; pleasant disposition and effective communication skills
Overall professional in both business and personal dealings
Job Types: Full-time, Permanent
Salary: Php16,000.00 - Php17,000.00 per month
Benefits:
- On-site parking
- Paid training
- Pay raise
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Overtime pay
Ability to commute/relocate:
- National Capital Region: Reliably commute or planning to relocate before starting work (Required)
Application Deadline: 07/27/2023
